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Initial paperwork

1. Fill out Checkin Form to register with CAIDA’s sysadmin and webmaster
2. Fill out Expectations form
3. Fill out Computer Facilities form to access basic CAIDA services
4. (maybe) Fill out Privileged Access Usage Agreement form if you need elevated sudo permission on a machine
5. (maybe) Fill out Data Privacy Agreement form if you will be accessing non-anonymized passive data traces
6. (maybe) Fill out paperwork with SDSC HR Hiring rep. REUs only have one docusign form to fill out with HR. Remote non-student workers (e.g. remote staff, ms/phd/postdocs) need to digitally sign a Remote Work Agreement. Additional paperwork may be requested by HR.

Register for Mattermost

• Log into Mattermost at https://mattermost.caida.org; you need to get invited by your supervisor/sponsor and fill in your account details. Set a unique password not used anywhere else.
  • Configure “Account Settings” to identify yourself and your role. See CAIDA Mattermost Guidelines

Once you’re on Mattermost, you’ll be invited to an onboarding channel with a list of tasks that need to be done, and asked any questions that need to be answered.

If coding/developing:

1. https://github.com, provide sysadmin your github ID during onboardin to get invited into CAIDA organization and have supervisor assign you to a team
2. https://gitlab.caida.org, provide sysadmin your preferred ID to create an account, have supervisor assign you to a group

Register for TWiki (designated users only)

For long term staff or collaborators, you may need a TWiki account to access additional documentation beyond the basics. After your forms are completed, you can register a TWiki account using your personal email (or CAIDA UNIX login email, if assigned to you) to access our internal documentation wiki.

• Register a TWiki account on https://wiki.caida.org ; create your own account (set password), and check back later for sysadmin to approve the account so you can browse the TWiki. Follow up with if it’s been more than four days.

Once your TWiki account is approved by sysadmin, it will be easier to follow instructions for other services that need to be set up. Entries marked with (wiki: ... ) indicate the page to Jump to on the CAIDA TWiki.

The TWiki will contain more information such as how to:

1. Set a unique password to access staff.caida.org using UNIX account (wiki: ChangeStaffPassword)
2. (maybe) Configure your CAIDA email (wiki: MailServer)
3. (maybe) Reset UNIX account password if you were provided a UNIX account (wiki: ChangeUnixPassword)
4. (rarely) Register for a UCSD email if you are new long-term staff.
5. (maybe) Configure Calendar (wiki: CalendarServer), if you need to schedule or attend CAIDA meetings.

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A note to hiring supervisors:

1. Let your new hire know which paperwork is required and which are not.
2. Email and let them know to expect the new hire so the sysadmins can take action once the forms come in, as well as what kind of resources would be needed.
3. Invite the new hire into Mattermost through the Mattermost channel menu.
4. Run the “CAIDA onboarding” playbook for your new hire on the Mattermost External team.