CAIDA Onboarding

Checklist of required tasks for new CAIDA personnel.

(maybe) = Ask your supervisor

Initial paperwork

Complete the Checkin Form to register with CAIDA’s sysadmin and webmaster
Complete the Expectations form
Complete the Computer Facilities form to access basic CAIDA services
If elevated (sudo) privileges are required on a CAIDA-managed system, complete the Privileged Access Usage Agreement
If access to non-anonymized passive data traces is required, complete the Data Privacy Agreement
If applicable, complete additional paperwork with an SDSC Human Resources representative:

REU participants complete a single DocuSign form
Remote non-student personnel (for example, remote staff, MS or PhD students, or postdoctoral researchers) must digitally sign a Remote Work Agreement.
Human Resources may request additional documentation as needed.

Log in to Mattermost using the CAIDA instance. An invitation from your supervisor or sponsor is required before you can create an account
Complete your account profile and set a unique password that is not used elsewhere
Configure Account Settings to clearly identify your name and role
Review and follow the CAIDA Mattermost Guidelines

Once registered, you will be added to an onboarding channel that includes a checklist of required tasks and a space to ask questions.

For GitHub:
- Provide your GitHub username to system administration during onboarding
- Your supervisor will arrange your inclusion in the appropriate CAIDA organization and team
For GitLab:
- Provide your preferred username so that an account can be created
- Your supervisor will assign you to the appropriate project group

Inform the new hire which paperwork is required and which forms do not apply
Email to notify system administration of the incoming hire, expected timing, and anticipated resource needs
Invite the new hire to Mattermost using the channel menu
Run the CAIDA onboarding playbook for the new hire in the Mattermost External team